Jump to content
Sign in to follow this  

Caroline Gurney's Source Abbreviation codes

Recommended Posts

Caroline Gurneys Source Abbreviation Codes


Caroline has created a system where she can sort all her sources by type using a coding system for each source type. Below is her explanation of this procedure:


I start each source abbreviation with a 2 to 4 letter code for source type eg BK (book), CEN (census), PR (parish register), WILL (will) etc. Sorting the MSL by abbreviation then groups all sources of a given type together. It is then easy to access each different source type by entering its initial letters.


I also use the 3 letter Chapman county code, the placename, the surname, forename and date in the source abbreviation, where relevant.


So, the source abbreviations for censuses look like this:


CEN 1851 BDF, Dean


CEN 1901 HAM, Christchurch


for wills:


WILL EATON Samuel 1812


WILL EATON William 1696


for books:


BK HAM Christchurch Watermills


BK KEN Gravesend History


BK LND Streets of


for parish registers:


PR HAM Christchurch Bap


PR KEN Gravesend Bur


for birth certificates:


BC BENTLEY Joseph 1840


BC EATON Alice 1882


For books that are surname-centric I use:




BK * CORBOULD Genealogy


I use * to identify non-geographic-centric books and separate them from the geographic-centric titles, which I want to sort together by county. Putting the surname in capitals makes the surname-centric ones stand out from others in the non-geographic-centric list. I use the same divisions for websites/pages.


Using this system I can Search the MSL, by abbreviation, for any of the standard elements - county code, place name, date, surname etc, and find all sources related to Hampshire, the Eaton family or whatever. Using the Search Again button takes you from source to source, hopping down the list.


This system also helps enormously in designing report filters.

Share this post

Link to post
Share on other sites

Create an account or sign in to comment

You need to be a member in order to leave a comment

Create an account

Sign up for a new account in our community. It's easy!

Register a new account

Sign in

Already have an account? Sign in here.

Sign In Now
Sign in to follow this